ARTICLE I - NAME

The name of this organization will be KINGWOOD/HUMBLE AREA A&M UNIVERSITY MOTHERS' CLUB

ARTICLE II - PURPOSE

The purpose of this organization is by individual and united effort to contribute in every way to the comfort and welfare of the students at Texas A&M University and to cooperate with the University in maintaining a high standard of moral conduct and intellectual attainment.

ARTICLE III - MEMBERSHIP & DUES

SECTION A. ACTIVE MEMBER

1. Will be composed of mothers, stepmothers or guardians of former and present students of Texas A&M University residing in the Kingwood/Humble Area.

2. An Active member will be required to pay club dues by the January General Meeting to be considered in Good Standing and have privileges to vote, hold office and serve on Committees.

SECTION B. ASSOCIATE MEMBER

1. An individual who is not a mother, stepmother or guardian of students or former students of Texas A&M University may be an Associate member of a club provided that the associate member upholds and supports the constitution and Bylaws of the club and the Bylaws of this organization.

2. Associate members will be required to pay club dues by the January General Meeting to be considered in Good Standing and have privileges to vote, hold office and serve on Committees.

SECTION C. HONORARY LIFE MEMBERSHIP

1. Awarded as recognition of service of all past presidents.  Honorary life membership may also be awarded to a member who has made a significant contribution to the Club.

2. Recipients receive such recognition in the yearbook for posterity.

3. All other requirements to remain active are the responsibility of the recognized members.

SECTION D. DISTINGUISHED LIFE MEMBERSHIP

1. Honor status may be bestowed upon one Kingwood/Humble Area A&M University Mothers’ Club member per year. This honor is given for outstanding contribution to the Club with the approval of the Board and nominee must have been active in an Aggie Mothers' Club a minimum of ten consecutive years.

2. Distinguished Life members will have all the privileges of an Active member in Good Standing.

3. Distinguished Life members may not be required to pay their dues and the Club will pay their Federation dues.

SECTION E. RING OF HONOR MEMBERSHIP

1. Membership is open to mothers, stepmothers or guardians of former students who plan to remain Active.

2. Members of this group will establish the criteria and financial obligations.

SECTION F. CLUB DUES

The annual dues of this organization will be $20.00; there is no pro-ration of dues.

SECTION G. FEDERATION MEMBERSHIP & DUES

1. This Club will maintain an active membership with the Federation of Texas A&M University Mothers' Clubs, and will uphold and support the constitution and By-laws of that organization.

2. The Federation of Texas A&M University Mothers’ Club annual dues and fees will be payable no later than March 1 of each year as specified in Federation By-laws.

3. Dues and fees paid after March 1 will incur a penalty as specified in Federation By-laws.

4. Associate members are excluded in the assessment of Federation dues as specified in Federation By-laws.

 

ARTICLE IV – OFFICERS

SECTION A. EXECUTIVE BOARD OFFICERS

1. The elected officers of this organization will be President, Seven Vice-Presidents, Secretary, Treasurer, Historian/Publicity, and Vice-President-at-Large (who will be the immediate past President).

2. The appointed officers of this organization will be Parliamentarian, Webmaster and Ticket Chairman. The President will make these appointments.

3. These officers will form the Executive Board and will be the governing body of this organization.

4. Officers will be elected no later than the March Meeting to meet Federation deadlines, and may hold office for a one-year term (June 1-May 31). An officer will not hold the same office for more than two consecutive years unless a successor has not been installed.

a. Each Executive Board position will only have one vote per office.

b. Officers will be installed at the Annual May Meeting.

c. Each Vice-President may appoint a committee to aid in the duties of that office.

d. At the May Board Meeting, all officers, even if continuing in their present position, will submit an annual report to the President and the Club Secretary and their successor (if applicable).  Reports will include a summary of activities and recommendations for the coming year.

SECTION B. DUTIES OF THE ELECTED OFFICERS

1. PRESIDENT WILL

Preside at all Board and General Meetings; act as an ex-officio member of all committees; appoint Standing Committee Chairs and special committees as needed; and perform such other duties as pertain to the office.

2. MEMBERSHIP WILL

Serve as the First Vice-President of the Club and will chair the Membership and Directory Committees, if formed.

3. PROGRAMS WILL

Serve as Second Vice-President of the Club and will chair the Programs Committee, if formed.

4. WAYS AND MEANS WILL

Serve as the Third Vice-President of the Club and will chair the Ways and Means Committee.

5. SOCIAL WILL

Serve as the Fourth Vice-President of the Club and will chair the Hospitality Committee.

6. SCHOLARSHIP/PHILANTHROPY WILL

Serve as the Fifth Vice-President of the Club and will chair the Scholarship/Philanthropy Committee.

7. STUDENT ACTIVITIES WILL

Serve as the Sixth Vice-President of the Club and will chair the Student Activities Committee.

8. COMMUNICATIONS WILL

Serve as the Seventh Vice-President of the Club and will chair the Newsletter/Email Committee, if formed.

9. SECRETARY WILL

Record the minutes of the Board and General Meetings and handle Club correspondence as directed by the President.

10. TREASURER WILL

Receive and have custody of all monetary funds for the Club, deposit all money, pay invoices, review the annual budget with the Board and chair the Budget Committee.  The Treasurer will keep a balanced record of receipts and expenditures and present a written report each month to the Board and Club Membership, regarding all income received and funds dispersed. 

11. HISTORIAN/PUBLICITY WILL

Chair the Scrapbook and Publicity Committees, if formed.

12. VICE-PRESIDENT-AT-LARGE WILL

Chair the Nominating Committee; assist any officer or chairperson as directed by the President; and will preside as President with all the duties and responsibilities therein, in the President's absence.

SECTION C. DUTIES OF THE APPOINTED OFFICERS

1. PARLIAMENTARIAN WILL

Advise the Board and Club on points of order when called upon by the presiding officer, chair the Bylaws Committee and sign the official copy of the Bylaws document.. 

. WEBMASTER WILL

          Maintain the website of this organization.

3. TICKET CHAIRMAN WILL

Chair the Ticket Committee to promote and transact ticket exchanges and organize other sports-related outing.

SECTION D. OTHER MEMBERS OF THE EXECUTIVE BOARD

Any Kingwood/Humble Area A&M University Mothers’ Club member that is on the Federation Board may opt to be an advisory, non-voting member of the Kingwood/Humble Area A&M University Mothers' Club Executive Board.

 

ARTICLE V - COMMITTEES

SECTION A. AUDIT COMMITTEE WILL

Audit the financial records of the Treasurer and present a report to the September Board and General Meetings. This Committee will consist of three (3) Active members, and one alternate, appointed by the President no later than the April General Meeting.

SECTION B. BUDGET COMMITTEE WILL

With consideration of the Club's stated goals, the Budget Committee will formulate a budget and make recommendations to the Board that reflect estimated income, expenditures and financial needs of the Club.  This Committee will consist of the Treasurer (Chair), President, Programs VP, Ways & Means VP, Scholarship/ Philanthropy VP, Communications VP and immediate past Treasurer.

SECTION C. BYLAWS COMMITTEE WILL

Convene in odd numbered years to review the current Bylaws and address issues requested by the Board and/or General Membership.  This Committee will consist of the Parliamentarian (Chair), President, Vice-President-at-Large and two (2) members appointed by the Chair.

SECTION D. NOMINATING COMMITTEE WILL

Be chosen no later than January and will meet to select and present a slate of officers for nomination to the General Membership no later than the February General Meeting. Nominations may be made from the floor at the time of election, providing prior consent of the nominee has been obtained. This Committee will consist of the Vice-President-at-Large (Chair), two (2) members and one (1) alternate to be elected from the Executive Board, and two (2) members and one (1) alternate to be elected from the General Membership. 

SECTION E.  SCHOLARSHIP/PHILANTHROPY COMMITTEE WILL

Present recommendations to the Board and General Membership for philanthropy disbursements to Texas A&M University approved student organizations no later than the May meeting.  This Committee will consist of the Scholarship/Philanthropy VP (Chair), President, Treasurer and members at large who indicate a desire to serve on the committee.

 

ARTICLE VI - ELECTIONS

SECTION A. OFFICERS

1. Only members who are in Good Standing may hold an office in Kingwood/Humble Area A&M University Mothers’ Club.

2. Officers will serve in one position for not more than two consecutive years or until a successor is installed.

3. Officers will assume positions on June 1 – May 31.

SECTION B. ELECTIONS

1. Voting will be limited to Members in Good Standing.

2. Elections will be held no later than the March General Meeting to meet Federation deadlines.

3. Officers will be elected by a majority vote of members present.

4. If there is only one candidate, election may be a voice vote; if there is more than one candidate election will be by ballot.

SECTION C. INSTALLATION OF OFFICERS

1. Installation of officers will take place at the Annual May Meeting.

2. The Vice-President-at-Large and Social Vice-President are responsible for organizing the May installation dinner.

3. The President and Vice-President-at-Large are responsible for organizing the May installation ceremony.

SECTION D. VACANCY IN OFFICE

1. In case of vacancy in any position on the Board, the President will fill the position by appointment, with Board approval.

2. General members will ratify the appointment at the next General Meeting.

SECTION E. FEDERATION OFFICER NOMINATION

One (1) current or former Club Board member may be nominated annually and name submitted to the Federation Nominating Committee for Federation officer consideration. If the Club does not have a current Federation Board member who is re-submitting her name for the next Federation election, an article will be written by the President in the January newsletter/email asking current and former Board members to submit their names for consideration to apply for the Federation Board.

 

ARTICLE VII - MEETINGS

SECTION A. FISCAL YEAR

The Kingwood/Humble Area A&M University Mothers' Club fiscal year will be June 1 – May 31.

SECTION B. EXECUTIVE BOARD

1. Executive Board officers will meet prior to General Meetings.

2. Meetings will  be held in the Kingwood/Humble area.

3. Dates will be agreed upon by a consensus of Board members.

SECTION C. GENERAL MEETING

Will be held on an agreed day with the consensus of the Membership.

SECTION D. ANNUAL MEETING

1. The Annual Meeting of the Kingwood/Humble Area A&M University Mothers’ Club will be in May.

2. Board approval is required if there is a financial commitment to attend.

3. Installation of officers and any other business that may arise will take place at this meeting.

SECTION E. QUORUM

1. A majority of members present at any Board Meeting constitutes a quorum.

2. Ten percent of the total Membership will constitute a quorum at any General Meeting of the organization.

 

ARTICLE VIII - PARLIAMENTARY AUTHORITY

The rules contained in Robert’s "Rules of Order" will govern this organization in all cases to which they are applicable and in which they are not inconsistent with these Bylaws, or with the Texas Non-Profit Corporation Acts or any State and Federal statutes applicable to this organization.

 

ARTICLE IX - RESTRICTION CLAUSE

SECTION A. No part of the net earnings of the organization will inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization will be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions and furtherance of the purpose set forth in these articles. No substantial part of the activities of the organization will be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization will not participate in or intervene in, (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Not withstanding any other provision of these articles, the organization will not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under Section 501 (c) (3) or the Internal Revenue Code of 1954 (or the corresponding revision of any future United States Internal Revenue Law) or (b) an organization, contributions to which are deductible under Section 170 (c) (2) of the Internal Revenue Code of 1954 (or the corresponding revision of any future United States Internal Revenue Law).

SECTION B. Article IX may not be altered or removed at any future time.

 

ARTICLE X - DISSOLUTION

SECTION A. Upon the dissolution of the organization, the Executive Board will , after paying or making provision for the payment of all of the liabilities of the organization, dispose of all the assets of the organization exclusively for the purpose of the organization in such manner, or to such organization organized and operated exclusively for charitable and education purposes will at the time qualify as an exempt organization or organizations under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding revision of any future United States Internal Revenue Law), as the Executive Board will determine. Any such assets not so disposed of will be disposed by the District Court in the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court will determine, which are organized and operating exclusively for such purposes.

SECTION B. Article X may not be altered or removed at any future time.

 

ARTICLE XI - AMENDMENTS

SECTION A. AMENDMENTS

1. By-laws may be amended at any General Meeting of this organization by a two-thirds vote of members present, provided notice is given to the General Membership 10 days prior to the vote.

2. Any amendments required to remain in compliance with the Federation of Texas A & M University Mothers’ Club may be made at any time without the consent of the Membership.

Revised - February 2007

Approved - April 2007

By-laws Committee:

Lexi Flach - Chairperson

Karen Brown - President

Janeth Resell - Vice-President-at-Large

Kathy Grisham - Member

Donna Baxter - Member